What Xero data does Well pull into Pennylane?

Xero streams bills, contacts, tracking categories, and tax types read over Xero's MCP server to Well over its MCP server. After Well resolves the counterparty and assigns a confidence score, the matched record posts to Pennylane as supplier and customer invoices via email-in, with amount, VAT, and date pre-filled by Pennylane's OCR, with the Xero event ID preserved on the entry for audit.

Will every Xero record post to Pennylane automatically?

Not always. Within seconds of Xero firing the event, Well scores the record on field completeness, counterparty strength, and policy fit. Above the 85% default auto-link threshold Well forwards the reconciled document to your Pennylane email-in address and Pennylane drafts the record from it for you to confirm. Between 55% and 85% the record waits in the review queue with the alternative matches ranked. Below the 55% default review threshold the record is refused and the candidate list kept so you can pin the right entry by hand.

How does Well prevent duplicates when posting Xero records to Pennylane?

Xero sends each event with a stable resource ID that Well tracks against the Pennylane ledger. Webhook replays (which Xero can issue for delivery retries) are recognised by ID and either skipped or used to update the existing Pennylane entry. Distinct records that look similar are caught by Well before posting, with the candidates surfaced in the review queue when confidence is ambiguous.

Can I customise which Xero fields are sent to Pennylane?

The default mapping covers every Xero field your Pennylane chart of accounts accepts (counterparty, amount, currency, reference, tax). From the integration settings page you can override mappings field-by-field, attach computed values from your connected data (GL code, project tag, tax bucket), or ignore fields Pennylane does not need. Custom mappings are versioned and apply only to records reconciled after the change, so anything you have already reviewed and posted in Pennylane is left exactly as it stands.

What happens if I disconnect Xero or Pennylane?

Disconnecting Xero stops the flow at the source. Well asks the Xero MCP server to revoke the access token; Xero returns confirmation and stops streaming events the moment it is acknowledged. Anything you already reviewed and posted in Pennylane is Pennylane's own record and is untouched; Well never held a write credential to it. Records held for review in Well remain in the queue so you can finish them by hand. Reconnecting later resumes from the last successful sync, not from scratch.

How does Well authenticate with Xero and Pennylane?

Xero's MCP server handles authorisation directly; Well receives an access token through Dynamic Client Registration and never sees raw user credentials. For the delivery side, Well forwards the reconciled document to your Pennylane email-in address once it clears the matching threshold; Pennylane creates the draft record from it and you confirm and post it. Well holds no write credential to Pennylane. Tokens are encrypted in transit under TLS 1.3. Anything Well holds between Xero and Pennylane is encrypted at rest and handled in line with GDPR.

Xero to Pennylane

Available

Native · Xero

Native · Pennylane

Carry Xero records into Pennylane with the company resolved

Move Xero bills and contacts through Well and into Pennylane as supplier and customer invoices, with the audit trail kept on every record.

Connect both toolsView all integrations

Xero

Source

The Xero integration connects Well to your accounting platform for bidirectional data flow.

Pennylane

Target

The Pennylane integration creates a bidirectional bridge between Well and your accounting workspace.

Why this pair

Two ledgers rarely name the same business the same way, so moving a record from Xero to Pennylane by hand invites duplicates.

Well reads the companies, invoices, and documents from Xero, resolves each counterparty to a single company, and forwards the document to your Pennylane email-in address with the business attached. Well reads records back from Pennylane for reconciliation but never posts journal entries through its API, so what lands is a resolved document your accountant confirms rather than an entry written silently across the two systems.

What Well does between Xero and Pennylane

One-way: Xero into Well into Pennylane
Sync mode: Real-time MCP push
Events arrive in seconds

Trigger from Xero

5 events · pick one

Well engine·recipe·When a Xero invoice is read

Source

from upload · live webhook

AWS EMEA

via Xero

Invoice

When a Xero invoice is read

INV-2026-04-100 · 22 Apr 2026€1,284.00

Extract

6 fields read from Xero

6 fields read

VendorAWS EMEA
Invoice numberINV-2026-04-100
Issue date22 Apr 2026
Total€1,284.00
Tax€256.80

Enrich

against your historical record graph

5 fields added

Legal entityAWS EMEA
Tax idLU26888617
Domainamazon.com
Ledger account6156 · Cloud infra

Confidence97%

<55% refused55–85% review≥85% auto-posts

Post

post as supplier and customer invoices

Create a supplier invoice in Pennylane

auto-posted

posted

TypeSupplier invoice
VendorAWS EMEA
Amount€1,284.00
Ledger6156 · Cloud infra
Source docattached
Confidence97%

audit linkto Pennylane

Action in Pennylane

2 compatible with this trigger

Create a supplier invoice in PennylaneResolve a Pennylane supplier from the document

Workflows Xero and Pennylane unlock together.

01Featured

Resolve the counterparty for Pennylane

Well reads a company and invoice from Xero and forwards the document to Pennylane's email-in address with the counterparty resolved.

Never post entries silently

Well forwards a document for review and never writes journal entries to Pennylane through its API, so your accountant confirms what posts.

Read Pennylane back for context

Well reads records from Pennylane and links the forwarded Xero document to them, so each record sits against the right entry.

Keep one company across ledgers

Well matches the Xero counterparty to a single company before delivery, so the same business does not duplicate in Pennylane.

12 signals and actions across Xero and Pennylane

When a Xero purchase order is read
Pulls Xero purchase orders with supplier, line items, and totals to match against the arriving bill. Forwarded to Pennylane's email-in with amount, VAT, and date pre-filled by Pennylane's OCR.
Trigger·Invoice
When a Xero invoice attachment is read
Picks up the source PDF attached to a Xero invoice as a document. Forwarded to Pennylane's email-in with amount, VAT, and date pre-filled by Pennylane's OCR.
Trigger·Document
When a Xero bank transaction is read
Captures spent and received money transactions reconciled in Xero with amount and account code. Forwarded to Pennylane's email-in with amount, VAT, and date pre-filled by Pennylane's OCR.
Trigger·Transaction
When a Xero credit note is read
Captures Xero credit notes with contact, totals, and tax so refunds reconcile against the original invoice. Forwarded to Pennylane's email-in with amount, VAT, and date pre-filled by Pennylane's OCR.
Trigger·Invoice
When a Xero payment is read
Reads the payment applied to a Xero invoice or bill with method, account, and amount. Forwarded to Pennylane's email-in with amount, VAT, and date pre-filled by Pennylane's OCR.
Trigger·Payment method
When a Xero invoice is read
Pulls Xero sales and purchase invoices with contact, line items, totals, and tax. Forwarded to Pennylane's email-in with amount, VAT, and date pre-filled by Pennylane's OCR.
Trigger·Invoice
When a Xero contact is read
Pulls Xero contacts with name, trading address, and tax number to match against your companies. Forwarded to Pennylane's email-in with amount, VAT, and date pre-filled by Pennylane's OCR.
Trigger·Company
Resolve a Pennylane customer from the invoice
Pennylane reads the customer name off the outbound invoice for collections. You confirm on first sight.
Action·Company
Attach the source document to the Pennylane record
The PDF Well forwards is stored as the source attachment on whichever invoice Pennylane creates from it.
Action·Document

Reference

Field mapping for Xero → Pennylane

16 fields across 3 record types, open to see the full table.

Invoice fields

8 fields flow from Xero into Pennylane.

Xero field	Label		Pennylane field	Label
Invoice.Total.total	Total	→	amount	Total amount
Invoice.CurrencyCode.currency	Currency	→	currency	Currency
Invoice.Date.issue_date	Invoice date	→	date	Invoice date
Invoice.DueDate.due_date	Due date	→	deadline	Due date
Invoice.InvoiceNumber.invoice_number	Invoice number	→	label	Reference
Invoice.TotalTax.tax	Tax total	→	vat_amount	VAT
Invoice.SubTotal.subtotal	Subtotal	→	pre_tax_amount	Subtotal
Invoice.InvoiceID.id	Xero id	→	external_reference	Source id

Transaction fields

5 fields flow from Xero into Pennylane.

Xero field	Label		Pennylane field	Label
BankTransaction.Total.amount	Amount	→	amount	Amount
BankTransaction.CurrencyCode.currency	Currency	→	currency	Currency
BankTransaction.Date.created	Transaction date	→	date	Execution date
BankTransaction.Reference.description	Reference	→	label	Label
BankTransaction.BankTransactionID.transaction_id	Transaction id	→	external_reference	Source id

Company fields

3 fields flow from Xero into Pennylane.

Xero field	Label		Pennylane field	Label
Contact.Name.name	Contact name	→	name	Customer name
Contact.Website.website	Website	→	website	Website
Contact.TaxNumber.tax_id	Tax number	→	vat_number	VAT number

Connect Xero and Pennylane in three steps.

1
Connect Xero
Click Connect with Xero; Well's OAuth proxy handles Xero authorisation through Dynamic Client Registration. Xero's MCP server registers a read-scoped Well client through DCR; no credential paste, no shared secret.
- AuthOAuth 2.0
2
Map your accounts
Well discovers Xero's bills, contacts, tracking categories, and tax types read over Xero's MCP server and the the Pennylane Purchases tab and the customer-invoice collections list. Match candidates are scored on counterparty, amount, date, and reference; above 85% confidence the link posts automatically, below it the candidate set queues for sign-off.
- Auto-post above85% confidence
- Overridemanual anytime
3
Connect Pennylane
Click Connect with Pennylane; Well's OAuth proxy handles Pennylane authorisation through Dynamic Client Registration. Pennylane's MCP server registers a write-scoped Well client through DCR; no credential paste, no shared secret.
- AuthOAuth 2.0
- First syncup to an hour

50 agent skills run on Xero and Pennylane.

Each one answers a question from the data this pair brings in. The required ones return nothing until a source like it is connected.

Needs a source like these

Runway

Know how many months of cash you have at your current burn, with both sides of the division shown.

Runway Stress Test

See how long your cash lasts if a customer pays late, leaves, or you hire.

Cash position

Know how much cash you hold right now, with the accounts counted and the ones left out both stated.

Cost structure

See a company's or household's spend by category, supplier and trend; not for savings: use Subscription spend.

Money leak finder

Find the double charges and price rises in your bank debits, each with the dates and amounts your bank shows.

Secure Payroll

Know if payroll is safe, and which vendor bills to push if it is not.

Payment and invoice lookup

Find what payment settled an invoice, or catch every payment that never got one.

Burn rate

Know what you spend in an average month over a window you can see, with the months that carried no spend counted.

Cash forecast

See the settled month-end cash series and where the line goes from the last complete month.

Cash flow bridge

See how the month moved from opening cash to closing cash, with whatever does not reconcile named as its own step.

Missing supplier invoices

See which suppliers owe you paperwork, in each of your files, for a month, a quarter or this week.

Assign missing invoices

Put a name on every settled expense that still has no invoice.

Missing invoice sweep

Walk the whole month-end sweep in one prompt.

Close the books

Drive the month-end close from open to sent to your accounting tool.

Accounting review

Work through your open accounting items by category.

Categorize your suppliers

Close the category gaps behind your spend before you close a month.

Board pack

The board numbers in one pass, each with its scope and its window stated.

Optimize Supplier Prices

See what you paid a supplier, how its price moved, and get the negotiation email drafted.

Subscription spend

See what each scheduled supplier costs a month and a year, how it moved, and where your workspaces can save.

Subscription actions

Act on a subscription you name or pick by number from a list: cancel, renegotiate or contest a double debit.

Personal spending

See what you spent on one category, such as groceries, this month and how that compares to a usual month.

Prefill Form 1120

Get page 1 of your 1120 back as a PDF with your own book figures already in the boxes, and a list of every box left for your preparer.

Prefill Form 1099-NEC

Get one 1099-NEC per contractor back as a PDF with your own posted figures already in box 1, and the list of payees you cannot file for yet.

Unposted and blocked

See what in a month has not reached the ledger, and which pile each item sits in.

Check bank and books

Compare your bank with your books, list the gaps, and re-run what missed rows.

VAT radar

See the VAT position your data suggests for a quarter, and which invoices to fix first.

Accounting reports

Read your profit and loss or balance sheet from QuickBooks, Xero or Pennylane.

Answers better with these connected

Receivables aging

See which customers still owe you money: the unpaid and overdue invoices, how late each is, and the total.

Bills due

See what you owe and when, ordered by due date with a running total.

Rank clients by LTV

Rank your most valuable customers by lifetime value, over a year you name or their whole life.

FX exposure

See how much of your cash and receivables sit outside your reporting currency.

Company profile

Everything you know about one company, in one view.

Missing receipts

Find the bills with no paperwork attached, before an auditor does.

Recurring revenue

See the monthly run-rate of live subscriptions, or an invoice average when no typed subscriptions are present.

Invoice fetching agents

See exactly which agents would run, before any of them does.

Convert currencies

Turn mixed currencies into one number you can actually audit.

Payables aging

See what you owe your suppliers, and how long each bill has been past due.

Compose a board

The measures you name, arranged on one board that stores the question rather than the answer.

Revenue by customer

See how much each customer billed in a period, ranked by revenue, with the part you could not place named.

Supplier spend register

See what each supplier invoiced you over a year, ranked, with unplaced invoices counted.

Call and claim

Claim a refund or a compensation with the evidence in hand, and know what to say when you call.

Money back

Find money owed back to you: refunds, credit notes, VAT credits, double debits, then unpaid customer invoices.

Employer cost

Read a month of payslips, or each of several months, and state, per person, gross pay plus the employee deductions and the employer charges the payslip printed, then list the payroll related bills paid from the bank that no payslip carries.

Check contractor status

For each supplier that looks like a freelancer, read the purchase invoices, the payment rail and any contract Well holds, and state the facts a requalification question turns on, next to the papers your country expects you to keep.

Uses them when they are there

Chart of accounts

Read the accounts your workspace posts to, number by number.

Import a statement

Drop a statement you already have, and get its transactions as records.

Connects and checks them

Check your connections

See what is connected, what is syncing, and what is missing.

Build your context graph

Connect your AI apps and your tools, then see your business as one context graph.

Connect your bank

Get the bank feed in, and confirm it is really live.

Tax id chase

The companies you deal with that carry no tax identifier, listed before year end.

Browse all skills

How Xero and Pennylane stay secure with Well

Well connects to Xero through its MCP server, which issues short-lived access tokens via Dynamic Client Registration. Well never holds a long-lived Xero secret; the server refreshes its own tokens on each session. Anything Well holds between Xero and Pennylane is encrypted at rest and handled in line with GDPR.

MCP server authEncrypted at restGDPR compliant

Scopes Well requestswellapp.ai/v1/mcps/xero/mcp

Read Xero records
Scoped to bills, contacts, tracking categories, and tax types read over Xero's MCP server. No access to anything else in your Xero account.
granted
Deliver documents to your Pennylane inbox
Well forwards the extracted document to your Pennylane email-in address; Pennylane reads supplier and customer invoices via email-in, with amount, VAT, and date pre-filled by Pennylane's OCR from it and you review and post. No write credential to Pennylane is requested.
granted
Modify or delete Xero records
Not granted. Xero is read-only on Well's side; the source of truth never moves.
refused
Read other workspaces' data
Not granted. A session resolves only to the workspaces your account belongs to, and Well checks that membership before it returns any record.
refused

Disconnect any time from Well settings or Xero’s admin panel.

Frequently asked questions about Xero and Pennylane on Well

01What Xero data does Well pull into Pennylane?: Xero streams bills, contacts, tracking categories, and tax types read over Xero's MCP server to Well over its MCP server. After Well resolves the counterparty and assigns a confidence score, the matched record posts to Pennylane as supplier and customer invoices via email-in, with amount, VAT, and date pre-filled by Pennylane's OCR, with the Xero event ID preserved on the entry for audit.
02Will every Xero record post to Pennylane automatically?: Not always. Within seconds of Xero firing the event, Well scores the record on field completeness, counterparty strength, and policy fit. Above the 85% default auto-link threshold Well forwards the reconciled document to your Pennylane email-in address and Pennylane drafts the record from it for you to confirm. Between 55% and 85% the record waits in the review queue with the alternative matches ranked. Below the 55% default review threshold the record is refused and the candidate list kept so you can pin the right entry by hand.
03How does Well prevent duplicates when posting Xero records to Pennylane?: Xero sends each event with a stable resource ID that Well tracks against the Pennylane ledger. Webhook replays (which Xero can issue for delivery retries) are recognised by ID and either skipped or used to update the existing Pennylane entry. Distinct records that look similar are caught by Well before posting, with the candidates surfaced in the review queue when confidence is ambiguous.
04Can I customise which Xero fields are sent to Pennylane?: The default mapping covers every Xero field your Pennylane chart of accounts accepts (counterparty, amount, currency, reference, tax). From the integration settings page you can override mappings field-by-field, attach computed values from your connected data (GL code, project tag, tax bucket), or ignore fields Pennylane does not need. Custom mappings are versioned and apply only to records reconciled after the change, so anything you have already reviewed and posted in Pennylane is left exactly as it stands.
05What happens if I disconnect Xero or Pennylane?: Disconnecting Xero stops the flow at the source. Well asks the Xero MCP server to revoke the access token; Xero returns confirmation and stops streaming events the moment it is acknowledged. Anything you already reviewed and posted in Pennylane is Pennylane's own record and is untouched; Well never held a write credential to it. Records held for review in Well remain in the queue so you can finish them by hand. Reconnecting later resumes from the last successful sync, not from scratch.
06How does Well authenticate with Xero and Pennylane?: Xero's MCP server handles authorisation directly; Well receives an access token through Dynamic Client Registration and never sees raw user credentials. For the delivery side, Well forwards the reconciled document to your Pennylane email-in address once it clears the matching threshold; Pennylane creates the draft record from it and you confirm and post it. Well holds no write credential to Pennylane. Tokens are encrypted in transit under TLS 1.3. Anything Well holds between Xero and Pennylane is encrypted at rest and handled in line with GDPR.

Connect Xero and Pennylane

Link both tools to Well so a Xero record reaches Pennylane as a resolved document your accountant can review.

Try Well free

Read-only scopes on Xero
AES-256 at rest, TLS 1.3 in transit
GDPR compliant
Revocable Pennylane access in one click

Other ways to connect Xero or Pennylane through Well.

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