How often does Gmail data sync to Ramp?

Gmail pushes events to Well in real time via webhooks, so most records land within a minute of the underlying action. Each event is matched immediately and reaches Ramp within a confidence window: above 85% it posts, 55-85% queues for review, below 55% is refused.

Will every Gmail record post to Ramp automatically?

Not always. Within seconds of Gmail firing the event, Well scores the record on field completeness, counterparty strength, and policy fit. Above the 85% default auto-link threshold Well forwards the reconciled document to your Ramp email-in address and Ramp drafts the record from it for you to confirm. Between 55% and 85% the record waits in the review queue with the alternative matches ranked. Below the 55% default review threshold the record is refused and the candidate list kept so you can pin the right entry by hand.

How does Well match Gmail records to entries in Ramp?

Well parses each Gmail attachment into a structured invoice, then probes your Ramp ledger for an open bill or vendor with the same amount, due date, and supplier name. The probe ranks candidates by counterparty proximity, date window, and total match; above 85% it links the parsed PDF to the existing Ramp entry, otherwise the parsed invoice queues for sign-off with the candidates surfaced.

What happens to historical Gmail data when I first connect to Ramp?

Gmail exposes the last full year through its API on a connected account. The window Well actually pulls is configurable from the integration settings page; each record is matched against your existing Ramp ledger, and re-running the backfill is safe because Well tracks the Gmail record IDs and updates existing Ramp entries instead of duplicating them.

Does Well handle multi-currency records between Gmail and Ramp?

Gmail carries the original transaction currency on every record, but Ramp ledgers in a single base; Well preserves the source currency, attaches the FX rate at the timestamp of the event, and the converted figure and the source amount both travel on the document Well forwards to Ramp, so both sides of the trade are visible when you post.

How does Well authenticate with Gmail and Ramp?

Gmail runs a manual OAuth 2.0 flow that you approve inside Gmail; Well receives a refresh token scoped to the resources it needs to read. For the delivery side, Well forwards the reconciled document to your Ramp email-in address once it clears the matching threshold; Ramp creates the draft record from it and you confirm and post it. Well holds no write credential to Ramp. Tokens are encrypted in transit under TLS 1.3. Anything Well holds between Gmail and Ramp is encrypted at rest and handled in line with GDPR.

Gmail to Ramp

Available

Native · Gmail

Native · Ramp

Connect Gmail to Ramp with Well

Stop chasing wire references: Gmail payment-instruction messages collapse onto the matching Ramp transfer with the original supplier reference preserved.

Connect both toolsView all integrations

Gmail

Source

The Gmail integration turns your inbox into an automated invoice capture flow.

Ramp

Target

The Ramp integration connects your corporate card and expense management platform to Well.

Why this pair

Most receipts that back a Ramp charge arrive by email before they ever reach the books.

Connecting Gmail to Ramp through Well closes that gap. Well reads invoice and receipt attachments from Gmail with read-only scope, parses each into a structured document, and matches it against Ramp card transactions on supplier, amount, and date over Ramp's MCP server. The matched receipt is surfaced against the Ramp transaction so the spend record carries its proof, and the Ramp policy classification stays intact. Reviewers approve a charge that already has its receipt attached, rather than chasing a forwarded email thread at month-end.

What Well does between Gmail and Ramp

One-way: Gmail into Well into Ramp
Sync mode: Real-time webhooks
Events arrive within a minute

Trigger from Gmail

5 events · pick one

Well engine·recipe·When an invoice PDF arrives as an attachment

Source

from email · live webhook

Uber BV

via Gmail

Invoice

When an invoice PDF arrives as an attachment

INV-2026-04-100 · 22 Apr 2026€1,284.00

Extract

6 fields read from Gmail

6 fields read

VendorUber BV
Invoice numberINV-2026-04-100
Issue date22 Apr 2026
Total€1,284.00
Tax€256.80

Enrich

against your historical record graph

5 fields added

Legal entityUber BV
Tax idNL852071589B01
Domainuber.com
Ledger account6251 · Travel

Confidence97%

<55% refused55–85% review≥85% auto-posts

Post

reconcile as draft bills

Create a draft bill in Ramp Bill Pay

auto-posted

posted

TypeBill
VendorUber BV
Amount€1,284.00
Ledger6251 · Travel
Source docattached
Confidence97%

audit linkto Ramp

Action in Ramp

1 compatible with this trigger

Create a draft bill in Ramp Bill Pay

What Well does with Gmail invoices on the way to Ramp.

01Featured

Capture a receipt from email

Well reads a receipt PDF from a Gmail attachment and forwards it to Ramp's email-in address with the sender and date attached.

Match to Ramp spend

Well reads companies and transactions from Ramp and matches each receipt to the vendor it belongs to before forwarding.

Keep the email trail

The sender, subject, and date from Gmail ride on the document sent to Ramp, so each receipt traces to its message.

One receipt, not copies

When the same receipt is forwarded twice in Gmail, Well keeps one before sending to Ramp.

10 signals and actions across Gmail and Ramp

When an invoice PDF arrives as an attachment
Pulls from your Gmail inbox. Picks up emails matching has:attachment filename:pdf and runs the document through extraction.
Trigger·Invoice
When an email attachment is processed by Well
Pulls from your Gmail inbox. Receipts, invoices, statements: any PDF attachment is read and captured into your records.
Trigger·Document
When an email with a bill attachment is processed by Well
Pulls from your Gmail inbox. Well's AI extracts the bill from the attached PDF and matches the vendor against your existing records.
Trigger·Invoice
When an email with an invoice attachment is received
Pulls from your Gmail inbox. Well picks up any received email with a PDF attachment; forwarded headers are recovered automatically.
Trigger·Invoice
When an email arrives from a sender domain already in your vendor list
Pulls from your Gmail inbox. The vendor is matched against your existing company records.
Trigger·Invoice
When an email arrives from a sender domain not yet in your vendor list
Pulls from your Gmail inbox. Well prepares a new vendor record from the email and document headers for your confirmation.
Trigger·Invoice
Attach the source document to the Ramp bill
Driven by emailed invoices, receipts, and notifications. The forwarded PDF is stored on the Ramp draft bill as the source document.
Action·Document
Create a draft bill in Ramp Bill Pay
Driven by emailed invoices, receipts, and notifications. Well forwards the PDF to your company's @ap.ramp.com address; Ramp OCR creates a draft bill with invoice number, vendor, payment details, and line items pre-filled.
Action·Invoice
Create a draft vendor credit in Ramp Bill Pay
Driven by emailed invoices, receipts, and notifications. When the forwarded PDF is a vendor credit memo rather than an invoice, Ramp OCR creates a draft vendor credit (a separate record from the bill) with the vendor and credit amount pre-filled for your review.
Action·Invoice

Reference

Field mapping for Gmail → Ramp

3 fields across 1 record type, open to see the full table.

Invoice fields

3 fields flow from Gmail into Ramp.

Gmail field	Label		Ramp field	Label
extracted.invoice_number	Invoice number	→	matched_record.reference	Reference
extracted.total	Total	→	matched_record.amount	Matched amount
extracted.currency	Currency	→	matched_record.currency	Currency

Connect Gmail and Ramp in three steps.

1
Connect Gmail
Click Connect with Google; Google asks which mailbox to scope and returns a refresh token and authorise read access to invoice and receipt PDFs from email attachments, plus the sender, subject, and date headers. Access tokens are exchanged and refreshed automatically before they expire, and the grant is revocable from your Google Workspace.
- AuthConnect
2
Map your accounts
Well discovers the Gmail attachments matching your invoice pattern (invoice and receipt PDFs from email attachments, plus the sender, subject, and date headers) and the the Ramp Bill Pay drafts queue awaiting approval. Tune the parsing prompt once on the first ten records; Well saves the mapping and applies it to every subsequent attachment above 85% confidence.
- Auto-post above85% confidence
- Overridemanual anytime
3
Connect Ramp
Click Connect with Ramp; the Ramp MCP server registers a Well client automatically. Ramp's MCP server registers a write-scoped Well client through DCR; no credential paste, no shared secret.
- AuthOAuth 2.0
- First sync~30 min

36 agent skills run on Gmail and Ramp.

Each one answers a question from the data this pair brings in. The required ones return nothing until a source like it is connected.

Needs a source like these

Runway

Know how many months of cash you have at your current burn, with both sides of the division shown.

Runway Stress Test

See how long your cash lasts if a customer pays late, leaves, or you hire.

Cash position

Know how much cash you hold right now, with the accounts counted and the ones left out both stated.

Cost structure

See a company's or household's spend by category, supplier and trend; not for savings: use Subscription spend.

Money leak finder

Find the double charges and price rises in your bank debits, each with the dates and amounts your bank shows.

Secure Payroll

Know if payroll is safe, and which vendor bills to push if it is not.

Payment and invoice lookup

Find what payment settled an invoice, or catch every payment that never got one.

Burn rate

Know what you spend in an average month over a window you can see, with the months that carried no spend counted.

Cash forecast

See the settled month-end cash series and where the line goes from the last complete month.

Cash flow bridge

See how the month moved from opening cash to closing cash, with whatever does not reconcile named as its own step.

Missing supplier invoices

See which suppliers owe you paperwork, in each of your files, for a month, a quarter or this week.

Assign missing invoices

Put a name on every settled expense that still has no invoice.

Missing invoice sweep

Walk the whole month-end sweep in one prompt.

Close the books

Drive the month-end close from open to sent to your accounting tool.

Accounting review

Work through your open accounting items by category.

Categorize your suppliers

Close the category gaps behind your spend before you close a month.

Board pack

The board numbers in one pass, each with its scope and its window stated.

Optimize Supplier Prices

See what you paid a supplier, how its price moved, and get the negotiation email drafted.

Subscription spend

See what each scheduled supplier costs a month and a year, how it moved, and where your workspaces can save.

Subscription actions

Act on a subscription you name or pick by number from a list: cancel, renegotiate or contest a double debit.

Personal spending

See what you spent on one category, such as groceries, this month and how that compares to a usual month.

Unposted and blocked

See what in a month has not reached the ledger, and which pile each item sits in.

Check bank and books

Compare your bank with your books, list the gaps, and re-run what missed rows.

Answers better with these connected

FX exposure

See how much of your cash and receivables sit outside your reporting currency.

Missing receipts

Find the bills with no paperwork attached, before an auditor does.

Invoice fetching agents

See exactly which agents would run, before any of them does.

Convert currencies

Turn mixed currencies into one number you can actually audit.

Compose a board

The measures you name, arranged on one board that stores the question rather than the answer.

Call and claim

Claim a refund or a compensation with the evidence in hand, and know what to say when you call.

Money back

Find money owed back to you: refunds, credit notes, VAT credits, double debits, then unpaid customer invoices.

Employer cost

Read a month of payslips, or each of several months, and state, per person, gross pay plus the employee deductions and the employer charges the payslip printed, then list the payroll related bills paid from the bank that no payslip carries.

Check contractor status

For each supplier that looks like a freelancer, read the purchase invoices, the payment rail and any contract Well holds, and state the facts a requalification question turns on, next to the papers your country expects you to keep.

Uses them when they are there

Import a statement

Drop a statement you already have, and get its transactions as records.

Connects and checks them

Check your connections

See what is connected, what is syncing, and what is missing.

Build your context graph

Connect your AI apps and your tools, then see your business as one context graph.

Connect your bank

Get the bank feed in, and confirm it is really live.

Browse all skills

How Gmail and Ramp stay secure with Well

Well calls Gmail with an OAuth 2.0 token scoped to read-only access. Gmail's consent screen lists the scopes before you approve; access tokens are exchanged and refreshed automatically before they expire. Anything Well holds between Gmail and Ramp is encrypted at rest and handled in line with GDPR.

OAuth 2.0Encrypted at restGDPR compliant

Scopes Well requests

Read Gmail records
Scoped to invoice and receipt PDFs from email attachments, plus the sender, subject, and date headers. No access to anything else in your Gmail account.
granted
Deliver documents to your Ramp inbox
Well forwards the extracted document to your Ramp email-in address; Ramp reads draft bills via email-in at the @ap.ramp.com address, with invoice number, vendor, payment details, and related records from it and you review and post. No write credential to Ramp is requested.
granted
Modify or delete Gmail records
Not granted. Gmail is read-only on Well's side; the source of truth never moves.
refused
Read other workspaces' data
Not granted. A session resolves only to the workspaces your account belongs to, and Well checks that membership before it returns any record.
refused

Disconnect any time from Well settings or Gmail’s admin panel.

Frequently asked questions about Gmail and Ramp on Well

01How often does Gmail data sync to Ramp?: Gmail pushes events to Well in real time via webhooks, so most records land within a minute of the underlying action. Each event is matched immediately and reaches Ramp within a confidence window: above 85% it posts, 55-85% queues for review, below 55% is refused.
02Will every Gmail record post to Ramp automatically?: Not always. Within seconds of Gmail firing the event, Well scores the record on field completeness, counterparty strength, and policy fit. Above the 85% default auto-link threshold Well forwards the reconciled document to your Ramp email-in address and Ramp drafts the record from it for you to confirm. Between 55% and 85% the record waits in the review queue with the alternative matches ranked. Below the 55% default review threshold the record is refused and the candidate list kept so you can pin the right entry by hand.
03How does Well match Gmail records to entries in Ramp?: Well parses each Gmail attachment into a structured invoice, then probes your Ramp ledger for an open bill or vendor with the same amount, due date, and supplier name. The probe ranks candidates by counterparty proximity, date window, and total match; above 85% it links the parsed PDF to the existing Ramp entry, otherwise the parsed invoice queues for sign-off with the candidates surfaced.
04What happens to historical Gmail data when I first connect to Ramp?: Gmail exposes the last full year through its API on a connected account. The window Well actually pulls is configurable from the integration settings page; each record is matched against your existing Ramp ledger, and re-running the backfill is safe because Well tracks the Gmail record IDs and updates existing Ramp entries instead of duplicating them.
05Does Well handle multi-currency records between Gmail and Ramp?: Gmail carries the original transaction currency on every record, but Ramp ledgers in a single base; Well preserves the source currency, attaches the FX rate at the timestamp of the event, and the converted figure and the source amount both travel on the document Well forwards to Ramp, so both sides of the trade are visible when you post.
06How does Well authenticate with Gmail and Ramp?: Gmail runs a manual OAuth 2.0 flow that you approve inside Gmail; Well receives a refresh token scoped to the resources it needs to read. For the delivery side, Well forwards the reconciled document to your Ramp email-in address once it clears the matching threshold; Ramp creates the draft record from it and you confirm and post it. Well holds no write credential to Ramp. Tokens are encrypted in transit under TLS 1.3. Anything Well holds between Gmail and Ramp is encrypted at rest and handled in line with GDPR.